Who we are
Vine of Cana is a small Australian family business that makes wedding planning tools. It is run as a family partnership, ABN 25 594 050 633, trading under the registered business name Vine of Cana. "We" and "us" on this page mean Vine of Cana.
For anything about your information, including questions, corrections or a request to delete something, email vineofcana@gmail.com. You'll hear back from Hannah, who runs Vine of Cana, usually within a few days and always within 30 days.
This website and the waitlist
If you join the waitlist, we keep your email address, the date you joined, and any interests you tick (for example "Budget" or "Seating"). We use them for one thing only: to email you when Vine of Cana opens, and to know which tools people are waiting for. To come off the list, reply to any email from us or write to the address above.
To stop spam sign-ups, the site counts how many times each visitor tries to join in an hour. It does this with a scrambled stand-in for your internet address (a one-way hash), never the address itself, and clears the count after the hour.
No tracking. This site has no analytics, no advertising pixels and no tracking cookies. It remembers one small thing in your browser for the current visit only: that you've already seen the opening animation, so it doesn't play again.
Fonts are loaded from Google Fonts, so your browser asks Google's servers for them. Google sees the request as it would for any website using its fonts.
The live demo runs on a sample wedding. Nothing you do in it is saved, and a reload starts it fresh.
Buying on Etsy
Vine of Cana is sold through Etsy. Etsy takes your payment, and we never see your card or bank details. Etsy shares with us what any Etsy seller receives for an order, such as your name, your Etsy username, what you bought and any message you send. We use these only to deliver your purchase (including your unlock code), answer your questions and send free updates to the planner you bought.
Etsy's own handling of your information is covered by Etsy's privacy policy.
The planner on your device
Everything you put into the planner is saved inside your own web browser on your own device: guests and their details, budgets, vendors, notes, photos, files and designs. It isn't sent to us, and we have no copy. Export saves a backup file to wherever you choose. That file is yours to keep, move or delete.
Because your plan lives in your browser, clearing your browser's website data (or using a "forget this site" or private-browsing feature) can delete it. Keep an exported backup.
When the planner talks to other services
A few features need to look something up online. They run only when you use them, and they send only what's needed for that lookup:
| Service | What it's for | What it receives |
|---|---|---|
| Open-Meteo | The weather forecast for your venue and wedding day | The place's map position and the dates |
| OpenStreetMap | Finding an address on the map | The address you're looking up |
| Google Fonts | The planner's typefaces | A request for the font files |
| cdnjs (Cloudflare) | A few of the planner's built-in tools, such as charts | A request for the tool's files |
| YouTube, Vimeo, Spotify, SoundCloud | Playing a video or song you've added to your plan | Whatever that service collects when its player is shown |
Links you click, such as Google Maps directions or a vendor's website, open those sites in a new tab, under their own privacy policies.
The online planner
The planner can also be opened at app.vineofcana.com.au, for phones and tablets. You type your order's unlock code once on each device. Your plan is still saved on that device only, exactly as above.
To keep the planner for buyers only, we store:
- Your unlock code, scrambled (a one-way hash, so a stolen list couldn't be used), which edition it unlocks, and a note of the Etsy order it belongs to.
- The devices using that code: a general label worked out from the browser, such as "iPhone · Safari" or "Mac · Chrome", when each was added and when it was last used. These are what you see under Your devices in Settings, where you can remove any of them.
- One sign-in cookie on each device, so it opens without the code next time. It holds a random token only. Page scripts can't read it, and we store only a scrambled copy.
- A count of wrong code attempts, kept against a scrambled stand-in for your internet address, never the address itself.
We don't store your name, email or plan on the server.
Google Drive sync
Drive sync is optional. It lets you and your partner plan together and keeps your plan on all your devices. It works through your own Google Drive, and Vine of Cana's servers are never in between.
What the planner can access
- The planner asks Google only for the "drive.file" permission. It can see and change only the files it creates in your Drive, plus any file you pick yourself in Google's file chooser (for example, your partner's plan when you join it). It cannot see anything else in your Drive.
- When you sign in, Google gives the planner a short-lived pass to your Drive. It is kept only in the open page's memory, for about an hour, and is never stored on your device or sent to us. That's why the planner shows Tap to sync after a while.
What it does with that access
- It saves your plan as a file in your Drive and keeps it up to date as you work.
- Each photo is locked (encrypted) on your device before upload. The key is kept only inside your private plan file, so a photo's file on its own is unreadable.
- When you invite your partner, Google shares the plan file with the email address you type and sends them Google's invitation.
Your plan file is shared only with the people you invite. Anyone you invite can change the plan, as with a shared Google Doc.
Vine of Cana's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. We don't use Google user data for advertising, we don't sell it, and no person at Vine of Cana reads it.
To stop syncing, tap Stop syncing on this device in the planner's Settings. To remove the planner's access completely, go to your Google Account → Security → Third-party apps & services → Vine of Cana → Delete all connections. Your plan file stays in your Drive until you delete it.
Wedding websites and RSVPs
If you publish your wedding website from the planner, it's locked with a password you choose before it leaves your device, and our server stores only the locked copy. Guests unlock it with the password or the QR code on your invitations. The site is hidden from search engines.
For guests: when you reply to an RSVP, your answers (such as who's coming and any dietary needs) go to the couple's own Google Sheet, not to Vine of Cana. The couple decides how long to keep them. For anything about your reply, contact the couple.
Other companies involved
- Cloudflare hosts this website, the online planner, share links and wedding websites, and keeps the small records above.
- Google provides Drive sync, Google sign-in and RSVP Sheets (if you use them), and fonts.
- Etsy handles shop orders and payment.
Some of these companies store information outside Australia, including in the United States. We choose services with strong security, and keep what they hold to the minimum. Your plan, which is the part that matters most, is either kept only on your devices or locked before it leaves them.
We never sell, rent or trade your information. We would share it with authorities only if Australian law required us to.
How long we keep things
- Waitlist emails: until you unsubscribe, or until the waitlist is no longer needed after launch.
- Unlock codes and device lists: while your purchase is in use. A removed device stays on record (marked removed) so the code's monthly device limit can be counted. Ask and we'll delete the records for your order.
- Share links: until they expire or you switch them off.
- Wedding websites: until you take the site down, or ask us to.
- Counts used to stop abuse: about an hour.
- Emails and Etsy messages you send us: as long as needed to help you and to keep business records required by law.
Your choices and rights
You can ask us at any time what we hold about you, ask us to correct it, or ask us to delete it. Write to vineofcana@gmail.com. Most of what matters is already in your hands: your plan is on your device and in your own Drive, and you can delete it there whenever you like.
If you're unhappy with how we've handled your information, please tell us first so we can put it right. You can also contact the Office of the Australian Information Commissioner.
Changes to this page
If what we collect or how we use it changes, we'll update this page and the date at the top. If a change matters to people on the waitlist or existing buyers, we'll let you know directly.